Office administrator

Looking for a Office Administrator in Vilnius who is fluent in people and administrative tasks handling, and has good organizational, communication, and interpersonal skills.

Who we are

We’re an award-winning development agency at the heart of Vilnius City with clients all around the world. Being a premier development agency we only work for the best, with the best. We specialize in web & mobile development and bespoke UX/UI design. No matter how big or small our client’s organization and budgets are, we’ve got a solution for them. This means you have a chance to work with both small and medium-sized businesses. We also provide outsourcing & outstaffing services to our clients.

What we are looking for

Looking for a Office Administrator in Vilnius who is fluent in people and administrative tasks handling, and has good organizational, communication, and interpersonal skills.

Day to day

  • Work full-time from the office and be the main person to help with office related queries
  • Internal and external event management, document administration, HR generalist related work (medical books, journals, other things), setting up meetings for C level
  • Manage documents (contracts, employee documentation, supplemental health insurance, vacation/sick leaves, hardware tracking and ordering etc.)
  • Coordinate travel and visits arrangements for employee business trips
  • Administration of various processes: preparation of employment contract and employee oboarding accordingly to internal HR processes, taking care of any employment changes (position change, department changes, salary changes, etc.), registration of employee termination and making sure that all systems and documents are updated on time
  • Cooperation with legal, accounting and HR teams
  • Assist with the implementation and compliance of Health & Safety measures
  • Initiating and planning in-house and off-site activities: parties, team building events, celebrations, and conferences
  • Managing greetings/gifts on certain occasions (for internal employees, partners, clients)

You are someone who has...

  • Multi-tasking skills with great attention to detail
  • Ability to organize and prioritize
  • Some knowledge of the current Lithuanian Labor Code and its practices
  • The ability to maintain strict confidentiality regarding employee personal information
  • Good communication and interpersonal skills
  • Proactive, positive, open-minded, and welcoming attitude
  • Excellent knowledge of English and Lithuanian
  • Can be last bachelor years student

Company Benefits

1

Work tools

all that you need to be effective during your work - big monitor, Apple Macbook Air, headset, mouse

2

Health insurance

after the probation period we will provide personal Health Insurance
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